Cookie Managers
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For Cookie Managers

Find everything you need to know to WOW the World this 2020 cookie season! 
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Sage Moble Payments is now PAYA! Please check out these step-by-step instructions on how to sign up for and utilize the Sage/PAYA system to take mobile payments at your cookie booths!

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Are you an old pro at Girl Scout Cookie Season? If you've worked throught the program before, you can take the 2020 Veteran Cookie Training below for seasoned cookie volunteers. Don't forget to take the Knowledge Check after you finish the training!

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Important Dates

January

Friday, January 10 
  Cookie Initial Orders & Digital Order Card start 

Thursday, January 23
  Last Day to submit the ACH form to be able to submit initial order 

Sunday, January 26
  Cookie Initial Orders ends

Tuesday, January 28
  Troop Order entry ends in eBudde

Wednesday, January 29
  Service Unit Order entry ends in eBudde 

February

Friday, February 14
  Cookie Delivery Begins

Thursday, February 20
  Cookie Delivery Ends 

Friday, February 21
  - Cookie Booth Sales Begin
  - 50% of Initial Order Payment Shortage information due to Council (no exceptions)

Thursday, February 27
  50% of Initial Order Payment ACH Draft from Troop Bank Account

March

Monday, March 2
 Digital Cookie Delivery option ends 

Friday, March 6
  Final ACH Payment Shortage information due to Council (no exceptions) 

Sunday, March 8
  Cookie Sale Ends 

Tuesday, March 10
  Final order entry ends in eBudde (cookie distribution and rewards) 

Thursday, March 12
   Final ACH Payment ACH Draft from Troop Bank Account 

April

Tuesday, April 30
  All cookie rewards delivered to SUCM 

May

Friday, May 29
   Deadline rewards should be distributed to troops and girls 

** Join the GSLPG Product Program Facebook Group for all in season updates and communications!

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Girl Scout Cookie Program Requirements

For Troops:
  • A troop bank account. See the Troop Finances section of Volunteer Essentials for more information on how to open a troop account.
  • A signed and submitted electronic Troop Agreement form .
  • Submit ACH Authorization form.
  • At least two registered and approved adult co-leaders with a 2020 Girl Scout Membership and 5 girls.
  • An adult member identified in the role of Troop Cookie Manager.
For Girls:
  • Be a registered member for the 2020 Girl Scout year.
  • A signed and submitted electronic Parent Agreement form.
  • Get materials and guidance from Troop Cookie Manager ... set goals, make a plan to reach them, and rock this cooke program with the support of the troop and parent(s)!
For Parents/Caregivers:
  • Sign and submit a Parent Agreement and Financial Responsibility form to the troop.
  • Volunteer with the troop to meet the group's collective goal.
  • Work with Girl Scout to set goals, collect orders and submit them to the troop by the designated deadline.
  • Collect money for orders when necessary and turn in money to troop by designated deadline.
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Automated Clearing House FAQ

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Already looking forward to next year's Girl Scout Cookie season? Be prepared early! Check out the info below on a new initiative for collecting payment - Automated Clearing House!

What is ACH?

ACH stands for Automated Clearing House and refers to an electronic banking network used for direct deposit and electronic bill payment. If your paycheck is direct deposited into your bank account, then you are already using ACH. ACH is employed by many different institutions and is already in use by many Girl Scout councils around the country. 

2019-2020 ACH Program

Girl Scouts of Louisiana- Pines to the Gulf is implementing a Council-wide ACH Program for the 2019-2020 Membership Year. 

How does ACH work?

ACH works by allowing a third party to either debit or credit a troop’s account. The ACH Debit/Credit Authorization Form that will need to be filled out by the troop will authorize these actions. This paperwork includes information such as the troop’s bank account and bank routing numbers and is supported by a voided check from the troop’s bank account. Troops will simply deposit all money collected from Product Programs into their troop’s account. A calculation is made to determine the amount due to Council and is communicated to the troop in advance for review. Then on predetermined dates, the amount is “swept” from the troop’s bank account into GSLPG’s bank. The troop does not need to use special deposit tickets nor locate GSLPG’s banking information and plan a special trip to the bank. The amount of money that is pulled is based on proven percentages from orders, such as the percentage of an initial cookie order. 

Will troops need to fill out the authorization form every year?

No, as long as the bank account and the signers stay the same. If the bank information changes or there is a change in signer, a new ACH form will need to be filled out and sent to Council.

Does my troop have to have a bank account to participate in ACH?

Yes.

Is ACH mandatory for my troop or service unit?

Yes. Troop leaders and troop product program chairs will be notified of dates and amounts that will be withdrawn from their troop account for each sweep prior to the transaction. 

Will a troop be notified before the money is swept out of the account?

Yes. Troop leaders and troop product program chairs will be notified of dates and amounts that will be withdrawn from their troop account for each sweep prior to the transaction. 

What are the benefits of ACH?
  • Less work for the Troop Product Program Manager. They will not have to deal with deposit slips or have to make deposits into both the troop account and then into GSLPG’s account.
  • No worries for the troop about over depositing money into the Council account and then needing to wait for a refund.
  • It’s greener. Less paper mailings for refund checks and no deposit slips for the Council account.
  • All troops can participate easily and bank at their neighborhood bank.
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