GSLPG VOLUNTEER COVID-19 GUIDANCE
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Updated February 24th, 2023
Updates have been made to the GSLPG Volunteer Infectious Disease Guidance effective February 24th, 2023
Updated August 17, 2022
Updates have been made to the GSLPG Volunteer Infectious Disease Guidance effective August 17, 2022
Updated February 2, 2022
Updates have been made to the GSLPG Volunteer COVID-19 Guidance effective February 2, 2022
Updated October 28, 2021
Updates have been made to the GSLPG Volunteer COVID-19 Guidance effective October 28, 2021
Updated August 6, 2021
Updates have been made to the GSLPG Volunteer COVID-19 Guidance effective August 6, 2021
Updated July 26, 2021
Updates have been made to the GSLPG Volunteer COVID-19 Guidance effective July 26, 2021
Updated June 2, 2021
Updates have been made to the GSLPG Volunteer COVID-19 Guidance effective June 2, 2021
Updated May 12, 2021
Updates have been made to the GSLPG Volunteer COVID-19 Guidance effective May 17, 2020
Updated April 20, 2021
Updates have been made to the GSLPG Volunteer COVID-19 Guidance as of April 20. Please review the new guidance as you begin planning troop travel and events.
Updated April 1, 2021
In accordance with Governor Edwards' latest proclomation regarding the state's re-opening guidelines, GSLPG has updated visit and capacity limits for Trefoil Boutique locations.
Though appointments will no longer be necessary for shopping, meetings with staff members will still require setting an appointment ahead of time.
Trefoil Boutique hours:
Monday - Thursday
9:00 a.m. - 5:00 p.m.
Friday
9:00 a.m. - 12:00 p.m.
Thank you for adhering to the safety guidelines put in place to keep our members safe. We are excited to begin seeing more of you all at our Boutiques!
Updated March 11, 2021
As more and more COVID-19 vaccines become available and as Governor Edwards has moved Louisiana into a Modified Phase 3 reopening, we have reevaluated our safety guidelines accordingly. Please see the updated GSLPG Volunteer COVID-19 Guidance for updates on overnight stays, travel restrictions, and how to safely interact with your troop and community. This guidance is effective beginning March 16, 2021.
We are excited to begin relaxing some restrictions as allowed in
state guidance in this new phase, and we know you are excited to be
able to do more with your troops and communities. However, in our
excitement, we must still remain cautious. We urge you to carefully
read through our updated guidance and let us know if you have any
questions regarding how to remain in compliance as you plan future
activities.
As ever, we appreciate all that you do to help us ensure the safety of our girls, volunteers, and membership while still remaining active and engaged in Girl Scout programming. Thank you for sticking with us. We are stronger together and together, we’ve got this.
Updated December 9, 2020
As ever, the safety of our girls, volunteers, staff and families is our utmost concern. Of course, we know that different people have varying levels of comfort with the safety guidelines, and we ask that parents, volunteers, and troop leaders maintain close communication with one another so that concerns may be addressed and respected.
We are at a turning point in this battle against COVID-19. With a vaccine on the horizon and health officials beginning to see a light at the end of the tunnel, it is paramount that we do not let our guard down and that we continue to maintain the level of safety we have established.
As such, we are doing all we can to address how best and most safely to resume troop activities and troop participation in community events. We are closely monitoring federal, state, and CDC safety guidance and are now updating our guidelines to allow for more troop involvement in community activities as of December 14, 2020. As an added layer of safety precaution, Troop Leaders will be required to attend a brief Zoom call with their Troop Support Specialist to review the GSLPG COVID Activity Checklist after submitting a P-500 Trips & Activities form. This will ensure that those Troop Leaders responsible for the activity understand all risks and have adequately prepared for their activity to meet all COVID safety precautions and guidelines. After the COVID checklist review meeting, Troop Leaders will be sent a final acknowledgement form to sign and submit before their activity can be approved. Approval will be based on information from the P-500 as well as information given during the Zoom call. All information will be thoroughly reviewed to ensure compliance with Girl Scout safety guidelines.
Please be aware that violation of the GSLPG COVID-19 procedures and guidelines may result in disciplinary action, including the release of volunteers from their position with council. Parents and members who choose to participate in unapproved Girl Scout activities are not covered by Girl Scout insurance during those activities. If you have questions regarding what is allowed or recommended please contact us at info@gslpg.org.
Please remember that GSLPG’s safety guidelines are based on federal and state issued mandates and are subject to change as health officials modify their guidance. It is important that you continue to monitor and align with local, state and federal guidelines, including further modifications to phased openings.
Rest assured we also understand how important the cookie program is to our members and our council. We are doing everything we can to ensure a safe and engaging program. We are working on how best to run a modified traditional Girl Scout Cookie Program this year that will include:
As we work to cement details, please be on the lookout for more information regarding how we will conduct a modified traditional cookie program this year.
Additionally, guidance on camp activities will remain as is for the time being. The Property Team will review guidelines again in January, and on an as-needed basis throughout the spring. Stay tuned for more details.
Throughout this health crisis we have worked together with staff, volunteers, and membership to keep our girls courageous and strong; our programs resourceful and engaging; and our communities responsible and caring, all while doing our best to keep ourselves and each other safe and healthy. And we know we have the strength to continue because that’s the Girl Scout way.
You. Me. GSLPG. We Got This.
Updated October 8
After reviewing the Governor’s guidelines on Phase 3 reopening efforts as well as new safety guidelines from GSUSA, GSLPG has created new guidance to allow for in-person, indoor gatherings as safely as possible. These guidelines will go into effect beginning Friday, October 9.
Because of the continued presence of COVID-19 in our communities, we hold to the recommendation that the safest avenue for meetings and gatherings of any size remains virtual meetings or meetings held outdoors, paying close attention to social distancing. However, if troops are feeling comfortable enough to begin meeting/holding small gatherings in person and indoors, we require that the steps outlined in the GSLPG Volunteer COVID-19 Guidance be strictly monitored and adhered to. Please note that all members will be required to complete a GSLPG Liability Waiver, which should be submitted to and filed by the Troop Leader.
We also understand that everyone is in a different place regarding comfort level with in-person, indoor gatherings. Parents and troop leaders are encouraged to maintain close communication so concerns can be shared and addressed. As a reminder, the Independently Registered Member (IRM) pathway is an available option for parents uncomfortable with more direct interaction, but who still want to get the most out of the Girl Scout program for their girl.
GSLPG will also retain the right to further restrict these guidelines or revert to previous Phase guidelines at any point in time, according to the COVID-19 positivity rate in the state. Please visit this page frequently to stay aware of any changes as they are made.
Updated September 17
After careful consideration, GSLPG has decided to keep in place our current COVID-19 health and safety guidelines until October 9. This means the GSLPG Volunteer COVID-19 Guidance materials will remain in effect as-is until October 9. The health of our girls, volunteers, members and staff are our highest priority, especially in these uncertain times. Please continue to check back here for updates to our guidelines as modifications could occur at any time.
Updated September 10, 2020
Following the Governor's announcement that Louisiana will move into Phase 3 of the state's reopening plan, GSLPG will be working to release updated COVID-19 guidelines for Girl, Volunteer and Troop activities. As always, we want to keep the health and safety of our girls, volunteers, members, and staff at the forefront of all our decision-making. We will have more detials on updated guidelines by September 21. Please continue to adhere to current health and safety guidelines until that time.
Updated August 28, 2020
Due to the restrictions, we have put together a document titled
GSLPG Volunteer COVID-19
Guidance. Please view the document in its entirety and
extensively when considering beginning in-person troop or camp
activities. We are keeping the health of our girls, volunteers,
members and staff at the forefront of every decision made in regards
to our re-opening.
There are some very important dates
and requirements to remember throughout the document:
Girl Scouts of Louisiana Pines to the Gulf (GSLPG) may modify this guidance as circumstances change. Please visit our website frequently for updates regarding COVID-19 and the guidance for in-person meetings. As a Girl Scout Volunteer, you must adhere to any guidance and protocols provided by GSLPG and GSUSA. Please read this document in its entirety and contact info@gslpg.org with any questions.
GSLPG Service Center hours
will be Monday - Thursday from 9:00 a.m. – 4:00 p.m.
Service centers will not be open to the public, but staff will be available to service membership through phone and email during these times. Contact us at 1-800-960-2093 or at info@gslpg.org.
Updated May 18, 2020
As local stay-at-home restrictions begin to ease, GSLPG will begin to reopen its offices and shops on a phased schedule for the safety of our staff and membership. Beginning June 1, GSLPG shops will open for curbside pickup only, while offices will remain closed to the public.
Please stay tuned to this page for updates on how shop and office operations will be handled in this phase of reopening.
Updated April 29, 2020
Summer Camp
In this time of uncertainty and constantly changing timelines, we are placed in a most difficult position, but the highest regard for health and safety must prevail. Therefore, with heavy hearts we have also decided to cancel all summer 2020 Summer Camp sessions.
Our chief concern centers around our ability to house campers in such proximity while maintaining best practices as currently mandated by the CDC and the LDH. We simply don’t have the resources or capacity to hold camp within the necessary guidelines for girl and volunteer safety.
Refunds are already being processed for those who had registered for the first several camps, and registration will not open for the rest of the originally scheduled camps for the season. As stated above, refunds will also be given to those who had reserved a camp property for personal or troop camping during these closure dates.
We recognize that many girls had plans to use their Cookie Dough to pay for camp registrations and are working with GSUSA to brainstorm alternative options for girl rewards. In the meantime, Cookie Dough earned during the 2019 cookie season will be extended through June, as will the opportunity to request cookie dough be transferred to Online Shop Credit that can be used to purchase items from our online shop. Stay tuned for more details.
We deeply regret this interruption to a core tradition of Girl Scouting and pledge to do all we can to ensure that our outdoor program offerings remain available to girls and their families while also maintaining the safety of our membership.
Updated April 27, 2020
With the Governor’s Stay At Home order extended until May 15, Council has made the decision to extend the restrictions on girl, troop, and council activities until June 15 to give us time to adequately phase in in-person activities in adherence to the recommended social distancing guidelines to maintain the safety of our membership.
This will mean that all council-sponsored girl and volunteer programs, travel opportunities, trainings and events will remain cancelled through June 15. Refunds will be issued to all individuals and groups scheduled to attend programs, trainings and events through this date, including those who camp property reservations already in place for these dates. Also, all troop meetings, service unit events, and other volunteer-led programs will remain prohibited through June 15.
Updated March 31, 2020
In keeping with the Governor's stated plans to extend the closure of all K-12 schools and the prohibition of large gatherings through April 30, GSLPG has made the decision to adhere to this proclamation as closely as possible. As such:
All GSLPG offices and shops will remain closed through April 30. Additionally, we will convert to a 4-day work week, with staff working remotely and available to volunteers by phone and email Monday-Thursday from 10:00 a.m. - 2:00 p.m.
All council-sponsored girl and volunteer programs, travel opportunities, trainings, and events are cancelled through April 30. We will issue refunds to all individuals and groups scheduled to attend programs, trainings and events through this date.
All troop meetings, service unit events and other volunteer-led programs are to be cancelled through April 30.
All troop travel will also be prohibited through April 30.
All camp properties are closed through April 30, 2020. We will issue refunds to all individuals and groups scheduled to attend programs and events through this date. We are closely monitoring government reports and health agencies for recommendations after April 30th. Please check back here frequently for information about camp properties reopening.
Message from the CEO, regarding COVID-19 Pandemic
March 13, 2020
Information updated March 24, 2020
Dear Girl Scout Family,
At Girl Scouts, our motto is “be prepared.” The COVID-19 (aka coronavirus) protocols at our council are changing rapidly in response to available information from the Centers for Disease Control (CDC), the Louisiana Department of Health (LDOH), city and Parish health authorities, school districts and other partners. I am writing today to update you on the actions our council is taking in response to this guidance in order to keep our membership safe and well.
As of Friday, March 13, 2020, President Donald Trump declared a national emergency to address the novel coronavirus pandemic, and in line with that proclamation Governor John Bel Edwards signed a proclamation that closed all K-12 public schools from March 16 through April 13. As a result, GSLPG is monitoring the situation in order to maintain the safety of our girls, volunteers and employees. We will do our best to continue updating you as new developments occur throughout this ever-changing crisis.
While the coronavirus has greatly impacted our way of life, it has also presented an opportunity for leadership – to be an example of calm but diligent action at a time when others might panic. As Girl Scouts, community problem solving and taking action is an important part of who we are, and that means doing our part to help prevent the spread of the coronavirus. With that said, we are taking the following steps effective immediately:
Council-sponsored Programming:
Troop and Service Unit Programming:
Camps/Summer Camp:
Programming beyond April 13:
Travel
Cookies
Council Offices and Shops:
Social Distancing
At Girl Scouts, we lead. Our Bronze, Silver, and Gold Award Girl Scouts are known for identifying community problems and coming up with a solution. As Girl Scout leadership, we want to model the same actions we ask of our girls. Right now, the global community problem is, of course, the COVID-19 disease. Within that problem lies another: How to stress the importance of the CDC’s advice to practice social distancing in our extremely social communities, and how to address the need for social interaction while staying safe.
We are committed to being leaders in the prevention of the spread of this virus, which means educating our communities on the importance of social distancing during these trying times. Though temporary, we understand that the sacrifice of maintaining social distance for adults and especially children can be a hardship. As such, GSLPG will work quickly to determine what other avenues of social interaction we can provide through digital and other means to retain engagement of our membership without risk of exposure.
I want to thank each of you for your patience, and for your commitment to be a sister to every Girl Scout by helping lessen the spread of this virus by whatever means necessary. Please stay tuned to this page for updates as council protocols evolve, and more information is released from health entities across the state and country. In the meantime, let’s all keep well, calm, and carry on in our roles as leaders of our communities.
Sincerely,
Rachel Broussard
CEO, Girl Scouts of Louisiana – Pines to the Gulf
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General Guidance for Every Girl Scout
Customers will be able to submit their orders online through THIS DIGITAL FORM.
Customers are asked to submit all orders within 1 business day of expected pick-up. Customers may call in same-day orders, however items may not be available upon arrival. Please call 1-800-960-2093 to place orders.
Customers may conduct in-person orders by arriving at the retail shop location and calling the shop phone to place their order for pickup.
Prior to arrival to pick up orders, customers will be sent a text confirming their order is ready for pickup. In order to minimize contact, customers will be asked to call the shop to notify staff of their arrival and open their trunks so items can be placed safely in their vehicles. Once staff has stepped away from the vehicle, please confirm your order is correct and notify us of any issues. Customers will be responsible for closing their trunk prior to leaving.
Once an order is received, customers will be contacted for payment. Online and phone orders may be paid by credit cards or cookie dough. In-person orders may be paid by credit card, cookie dough, check, or cash.
The CDC has called for Americans to practice social distancing in order to prevent the spread of this virus. The closing of schools and childcare facilities in our state has highlighted the need for this distancing to also apply to children who, though at lower risk for serious illness from the virus, can be exposed to and carry the virus to those at higher risk for serious illness. This means that parents will have to use their best judgement in allowing children to gather. For GSLPG, there is nothing we take more seriously than the safety of our members of all ages and as such, are taking the social distancing recommendation as seriously as we can and following the guidance provided by the CDC and federal, state, and local governments. Please view the most up-to-date guidance in our GSLPG Volunteer COVID-19 guidance document on our council website.